Administrative Assistant

Requisition Number: 48825

Corning is one of the world’s leading innovators in materials science. For more than 160 years, Corning has applied its unparalleled expertise inspecialty glass, ceramics, and optical physics to develop products that have created new industries and transformed people’s lives.

在康宁,我们的增长是受承诺to innovation. We succeed through sustained investment in research & development, a unique combination of material and process innovation, and close collaboration with customers to solve tough technology challenges. We are a four-time National Medal of Technology winner thanks to our technology leadership and R&D environment, which attract and enable the best scientific minds in the world. This pipeline of talent has brought life-changing innovation to your fingertips for more than 160 years.

Administrative Assistant Scope:

• Provide administrative support for EIG Development Director, Technology Director EIG & Research and Technology Director, Architecture and the CPPD-EIG department. Helps to maintain a positive and supportive environment for EIG Development.

Day to Day Responsibilities:

• Maintain extensive calendaring, phone and travel details for Directors and department members as needed

• Ensure Corporate and department due dates, and critical events are added to Directors’ calendars.

• Assist Directors with meeting all timelines and deadlines

• Ensure office coverage during normal business hours

• Maintain IP data tracking report.

• Assist Safety Coordinators with Safety/Culture/Mindfulness banks.

• Help create Staff Meeting Agendas, Powerpoint decks and facilitation of meetings

• Coordinate extensive travel itineraries (including international travel) for Directors and department members.

• Assist with acquiring appropriate travel documentation including visas, passports, and invite letters.

• Update and maintain organization chart and distribution lists.

• Provide and assist managers/directors with new employees on-boarding requirements and end of assignment requirements.

• Assist and support Directors and department with all clerical and general office duties as appropriate (i.e. ordering office supplies, recognition gifts, etc.)

• Process expense reports using Concur

• Review Etads to ensure completion.

• Manage all meeting logistics (may include meeting rooms, meals, transportation etc.)

• Event Planning: Offsite meetings/events, recognition, team building

• Manage department space and space budget reports.

• Initiate and manage purchase orders (PeopleSoft, Tradeshift etc)

• Maintain, update and create SharePoint or BOX related requests. Review access rights as appropriate

• Work effectively with other team admins to provide optimum support. Provide backup support as needed.

• Resource for department use of Fieldglass and interface to Pro Unlimited.

• Resource for IT updates and new programs/software etc.

Travel Requirements (please note if international): • None

Hours of work/ schedule/flex-time: • Monday-Friday 40 hours with overtime as required • Must be accessible, dependable and reliable

Education and Experience:

• AAS degree in business or equivalent work experience.

• Strong computer skills.

Required Skills:

• Solid computer/technology skills including Microsoft Office, SharePoint, Webex, Box, PeopleSoft, Tradeshift, Concur, Etad system.

• Ability to prioritize and handle multiple tasks simultaneously

• Stays current on trends and is willing to adapt to new technology and processes

• Motivated, self-starter, and detail oriented.

• Proactive, take the lead, anticipate needs, and influence the outcome.

•保持专业的镇静和米aintain quality of work during variations of work schedule, priorities, and under tight deadlines.

• Detail oriented and conscientious.

• Uses discretion to direct work-flow in accordance with general supervisory guidance

• Listen, make decisions, act with minimal supervision.

• Handle confidential information and able to use sound judgment.

• Maintain professional composure and demeanor at all times

• Highest level of interpersonal skills including tact, patience, flexibility, and courtesy.

• Establish, grow, and maintain positive working relationships with both internal and external customers.

• Able to build and work internal network

• Communicate effectively, both verbally and written

• Professional presence, maturity, and appearance

Desired Skills:

• Eager to take on additional responsibilities

• >3 years administrative experience

• Knowledge of S&T organization.

Soft Skills:

• Professional, courteous, positive attitude.

• Rigorous and organized.

• Able to work in fast paced environment.

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.